by
Food Security Unit
CARE USA

Supported with funding from the Office of Food for Peace, Bureau for Humanitarian Response, Agency for International Development

August 1998

CARE
151 Ellis Street NE
Atlanta, GA 30303-2439
Tel 404 681-2552
Fax

404 577-6662
404 577-1205

ALMIS	#4551
Date:	September 20, 1995
To:	ALL CARE USA Country Offices CI Member Countries Using U.S. Government Food Resources
From:	Marc Lindenberg
Subject:	Food Resources Manual

This Almis publishes CARE USA's minimum standards and guidance on managing and accounting for food resources. The manual was prepared by the Food Security Unit and is applicable to all countries that utilize food resources in their programs. It fills an important gap in our efforts to efficiently manage hundreds of millions of dollars of resources that have been entrusted to us by donors. Until now, country offices have developed their own systems and procedures. While systems have served individual program interests and have been effective, in most cases, it has also become clear to me that organization-wide standards are necessary, and I expect there to be compliance. Internal auditors will use this manual when conducting food audits.

Each country office is receiving one manual for the country office and additional manuals for regional or other sub-offices. If the number is not sufficient please arrange to make photocopies.

While the manual is effective the date of this Almis, I am requesting country offices to submit comments or suggestions for changes to the manual by December 31, 1995 to the Food Security Unit. They will revise the manual, if necessary, between January 1 and March 31, 1996, and during the last quarter of FY 96 arrange to have the manual translated into French, Spanish and Portuguese.

This manual has been developed through the efforts of many people in and outside of CARE. Now that we have a basic set of minimum standards, it is my belief that we can even more effectively program these resources.

CARE
151 Ellis Street NE
Atlanta, GA 30303-2439
Tel 404 681-2552
Fax

404 577-6662
404 577-1205

ALMIS	#4600
Date:	November 30, 1995
To:	All CARE USA Country Offices CI Member Countries Using U.S. Government Food Resources
From:	Marc Lindenberg
Subject:	Food Resources Manual - Submission of Reports

On September 20, 1995 Almis #4551 published the CARE USA Food Resources Manual. The manual sets forth CARE - wide minimum standards and guidance on managing and accounting for food resources.

The manual requires the following quarterly reports to be submitted to regional managers and the Food Security Unit in Atlanta, C.I. members who program U.S. food resources, and donors no later than forty-five (45) days after the end of a quarter:

Commodity Status Report	Reference Chapter 10
Receipts Report	Reference Chapter 10
Consolidated Quarterly Report	Reference Chapter 10
Loss Report	Reference Chapter 8
Recipient Status Report	Reference Chapter 11

The quarterly reports are consolidations of required monthly reports on commodity receipts and dispatches and distributions to beneficiaries. Preparation of quarterly reports, therefore, should be straightforward.

In the past, reports similar to these were required only for country offices programming United States PL 480 Title II food resources. CARE's policy now is to have all offices using food resources from any source to prepare the above reports. As part of our effort to manage, more efficiently, the millions of dollars of food resources entrusted to us by donors, we must make sure that reports on these resources are complete, up-to-date and submitted on a timely basis to headquarters, other C.I. members, and donors.

If you have any questions about the reports, please contact the Food Security Unit in Atlanta.

Thank you.